CONTINUING EDUCATION AND TRAINING

1.
Companies may organize and manage the training of their workers by themselves or hire specialized institutions or entities for that purpose.

In the latter case, such centres or entities shall assume the coordination of training activities and may not delegate or contract with third parties to develop this coordination.

Companies shall assume responsibility for the implementation of the subsidized training activities before the Administration, and must guarantee them. Hired entities should also guarantee the successful development of the functions of the monitoring and control agencies.

2.
Companies may be grouped together voluntarily, by written agreement, to organize training for their workers, appointing an organizing entity to manage the training programs. In this case, the discount will be applied by the partner companies in their respective contribution report.

Any of the partner companies, or any other centre or entity that has among its activities providing training, may have the status of organizing entity. Such entity is responsible to inform about the starting and ending of the training programs, as mentioned in paragraph 3 of the current article. It should also keep the documents related to the organization, management and execution of the training programmes. Furthermore, it will also have the duty to cooperate with the administration and supervising agencies in monitoring and control actions which are developed for such shares.

Subcontracting and company responsibilities as mentioned in paragraph 1 of this article will be applied to groups of companies.

3.
Companies, or organizing entities in the case of a group, must report all related information on each action and group, containing at least the following information: name and basic contents of the training activity, teaching method, formal accreditation, when appropriate expected number of workers participating, date, schedule and location. Moreover, in the case of a group of companies, the company address and CIF of each of the companies which have the intention of participating should be mentioned. This report and the withdrawal or modification of the data, must be submitted within deadlines established by decree of the Minister of Labour and Social Affairs.

Also, before giving the rebate for each activity or group, companies, or organizing entities in the case of a group, must report its completion with at least the following information: name of the training activities undertaken, list of participating workers who have completed the training, number of class hours, and total cost of training, indicating the maximum cost subsidized.

These communications about the starting and completion of the training courses are conducted under the National Employment System through internet as implemented by the Public Employment Service in the terms established by decree of the Minister of Labour and Social Affairs.

4.
The National Employment System, through the Public Employment Service, will guarantee to the autonomous regions real-time internet access from the companies and organizing entities. It will also be provided access to all information needed in order to allow to each region, in the area of its responsibility, establish an evaluation system, monitoring and control of the training activities of the companies.

1.
The professional training is addressed to all workers, employed and unemployed, including those not listed by professional training, in the manner indicated below:

• On demand training may participate paid workers who provide services in private companies or public entities which are not included in the training arrangements area in public administrations referred in paragraph 2 of this article, including discontinuous permanent employees during their periods of unemployment, workers who become unemployed when they are in a training period, and workers benefiting from employment regulation scheme, within the period of suspension of employment due to an accredited proceeding.
• The relevant authorities may decide the proportion of employed and unemployed workers participating in the training offered, considering the proposals made by the participating agencies within the National Employment System under Article 33.3.
• For the training alternated with employment, hired-for-training workers and unemployed workers may take part according to the terms established by the specific regulations governing the training contracts and the public employment training programs, respectively.

2.
Training of civil servants will be developed through the specific plans that are promoted as stipulated in the training agreements registered under the public administration domain. This group may participate in cross-sectoral training plans as seen in Article 24.1, with the limits that such article establishes.

3.
In order to guarantee the access to training courses of workers with higher difficulty in incorporation or continuation in the job market, they may have priority to participate in the training actions. Among them:

We note the following obligation:

• To co-finance the training of the workers. In order to be able to claim the training costs, the company must provide, when applying for the rebate, documentation to establish the corresponding co-financing percentage. Salary costs from workers trained during working hours are allowed - "lost profits". It will be enough that the legal representative of the entity certifies the expenses.
• To hold the approval of the Legal Representation of Workers (Representación Legal de los Trabajadores, RLT).
• To pay the registration fee of the workers involved.
• Workers enrolled in the course are required to attend the scheduled lessons and to accomplish the different tasks, appointed in the long-distance actions, to monitor their training. It is considered that the student has completed his/her training when he/she has attended at least 75% of the training period required. If the student does not accomplish these requirements, his/her training will be considered void and the company will not be reimbursed, which is not XABEC's responsibility. In such case, there won't be any refund of the amounts paid by the entity.

Membership in XABEC Group of Companies does not exclude the participation in other groups of companies.

The grouped entity (which has signed the Partnership Agreement or Annex of Accession) may enrol one or more workers to participate in the training activity.

The confirmation of registrations and their payment will be done as follows:

• The institution must send duly completed registration form of the training activities chosen (one per student).
• Once the registration form is received, Xabec will confirm if your solicitude on the course selected is accepted. Once confirmed, the company should pay the stipulated amount.
• The company can pay the sum by bank transfer or online payment showing in the payment details: enrolment, course name and number of students to be enrolled. The company must complete and submit the registration form of each student; however, payments of all the participating students can be done in one transaction.
• In the case of payment by bank transfer, the company will fax us the proof of payment. Once the proof of payment is received, the student is considered admitted.
• Acceptance letter.
• We will contact the company to confirm the receipt of the proof of payment. By that time the student will be considered officially enrolled in the course, with all rights and obligations that this entails.
  
• The company may cancel the registration of the worker within a maximum period of 20 days before the course starts. The amount paid will be refunded except for a 15% administrative charge. The registered who do not make effective the cancellation during the valid period will not be entitled to a refund. Also no later than 20 days before the start of the course, the company is allowed to replace an enrolled worker by another, provided that it gives the data of the worker who wants to replace and submits the registration form of the new student. This replacement does not involve additional costl.
• Deadline for cancellation of the course.
  We reserve the right to cancel any training activity if the number of students is not enough, with the obligation to notify the entities at least one week before the scheduled start date.
  In this case, Xabec would refund the full amount paid.

The credit is the maximum amount that a company may have at its disposal to be subsidized. The credit is determined applying a rebate percentage to the amount paid by the company in the previous year to the Social Security for training costs. This percentage is set aside each year in the General Budget of the State Law according to the size of the company, this means that the smaller the company the bigger is the percentage..

In the case of new firms and from 1 to 5 workers instead of a percentage, a fixed amount is given as credit rebate.

Number of workers	% Rebate
1	420€/3 years
2	420€/2 years
3-5	420€/1 year
6-9	100%
10-49	75%
50-249	60%
> 249	50%

Regardless of available credit, a maximum subsidized cost per participant and training hour is established as follows:

MODE	€
On-site - Basic Level	9,00 €
On-site - High Level	12,00 €
Distance learning	5,50 €
On-line / Remote training	7,50 €
Mixed	Previous modules will be implemented depending on the hours of conventional classroom and distance learning or on-line learning that may have the training activity.

Company needs to calculate the total costs of training and determine how much is subsidized and how much is the company's own contribution.

Total Training Cost (TTC)= Training Cost (TC) + Co-financing

Training Cost = Teaching Cost + Organization Cost

 

There are three sorts of costs of a training activity:

• A) Direct costs / teaching (trainers, equipment, facilities, classrooms, insurance, transport, accommodation).
• B) Associated costs / organization (organization, personnel and means of support, overheads) up to 25% of direct costs.
• C)Personnel costs (of those workers trained during working hours).

Only direct costs and associated costs are subsidized.

Personnel costs are recorded as total cost and not as a subsidized cost.

The company may claim the costs of training, if it can prove that the % of co-financing (regarding the total costs) is required by regulations/laws.

The company is obliged to pay a private contribution in the following percentages:

Number of workers	%
from 10 to 49	10%
from 50 to 249	20%
250 or more	40%

In any case,

The maximum cost subsidized = economic module x the number of hours of training duration x the number of participants.

• Contribution to Social Security is fully paid.
• To have informed the R.L.T. 15 days before the start of the training activity.
• To have completed the training.
• To have communicated to FTFE via internet, using the standard model, the start of training at least 15 working days beforehand. It is necessary to report::
  • Start and end dates.
  • Time and place
  • Name and basic contents of the training activity.
  • Teaching method.
  • List of participating workers (up to 20% more than originally planned).
• To have communicated to FTFE via internet, using the standard model, the completion of the training activity. This final certification should include:
  • Identification data of the completion.
  • Number of hours taught.
  • List of students who have finished (those who have attended at least 75% of hours required).
  • Total cost of the group and applicable rebate to the company.
  • Number of trained workers and those belonging to specific groups.

The Group offers courses on a monthly basis. Based on enrolment, membership is open permanently.

Participating in our group of companies has a number of advantages related to our role and obligations as an organizing entity, since we undertake a number of tasks that will facilitate the implementation of the new rules for subsidizing the costs of training their employees. We offer:

1.
Personalized advice to each member
On the preparation of documents necessary for the maximum recovery of training costs under the new rules (RD1046/2003 and Order TAS/500/2004).

2.
Preparation and sending of accurate information and conducting formal communications to FEFE.

3.
Economic-administrative management of each course:

• Student enrolments
• Follow-up of student learning
• Economic control
• Surveys of quality control and students satisfaction
  

4.
Collaboration with Administration and Supervisory Bodies:

• Assessment actions
• Control and follow-up actions

5.
Issuance of certificate of course completion to students, stating the name of the course, content, days that have been spent and the number of hours.

The first step you should do is complete the application for documentation. Within 48 hours it will be forwarded the XABEC Business Partnership Agreement informing you of the procedure for completion and joining. The XABEC Business Partnership Agreement is unique, so it shall be signed by all companies grouped together. Thus, membership is public. The restricted access area for members of the XABEC GROUP OF COMPANIES will have additional services: tools for managing and processing the documentation required by the Tripartite Foundation for Employment Training, privileges on the access to the training activities organized, diagnosis of training needs for developing new online content, etc. To request the XABEC Business Partnership Agreement click HERE.

If you need any clarification or more information please e-mail us at info@xabec.es or by phone (+34 963 389 882).